RMW architecture & interiors is an innovative, award-winning architecture and interior design firm, with a collaborative culture. Our mission is to design engaging workplaces for great companies. We are currently experiencing exciting growth and seeking a Marketing Coordinator to play a pivotal role in our firm. This is a firmwide position.  

Role:

The Marketing Coordinator will play a key role in supporting the Marketing Department and business development efforts across all studios. They will be responsible for maintaining the lead’s lifecycle, managing the CRM, and corresponding with potential clients and subcontractors. Additionally, the Marketing Coordinator will work closely with the Marketing Manager to draft marketing materials, award submissions, media packets, and pitches. This position works closely with principals, project teams, and external consultants to develop compelling materials that reflect the quality of our design work and the values of our firm.

Responsibilities:

• Assist in producing proposals, qualifications packages, brochures, presentations, and other marketing collateral.
• Review RFQs and RFPs, identify compliance requirements, and help ensure complete and timely submissions.
• Participate in pursuit kickoffs, strategy sessions, interview preparation, and post-pursuit debriefs.
• Coordinate with subconsultants to collect accurate and timely information for proposals and qualifications packages.
• Ensure consistency in branding, formatting, and content in relation to all deliverables and graphics communications in alignment with RMW’s brand and graphic standards.
• Coordinate final production, quality control, printing, packaging, and electronic delivery of submissions.
• Track pursuit outcomes and help maintain metrics related to proposals, interviews, and win rates.
• Develop, organize and maintain marketing resources, digital library and templates, including: resumes, project sheets, photography, firm statistics, forms, and other marketing database content.
• Performs other administrative duties as assigned.

Skills & Characteristics:

• Demonstrated ability to interpret RFQs and RFPs and manage detailed compliance requirements.
• Familiarity with AEC terminology, project delivery methods, and public- and private-sector procurement processes.
• Strong attention to detail, proofreading, copyediting, quality-control, and follow-through skills.
• Ability to prioritize competing assignments and produce accurate work under tight deadlines.
• Experience with CRM and content-management platforms such as Deltek Vantagepoint or similar systems is preferred.
• Ability to excel in a creative and collaborative studio environment.
• Strong desire to collaborate and learn from the team. 
• Highly organized, detail-oriented, and self-motivated.
• Agility to work across multiple assignments within a team structure. 
• Highly effective interpersonal skills. 
• Excellent oral and written communication skills. 
• Positive attitude with a strong aptitude for learning. 
• Able to bring your unique point of view.

Qualifications:

• Bachelor’s degree in marketing, business, communications or equivalent area.
• 2- 5 years of experience in marketing, communications or a related field preferably in the AEC industry.
• Must have exceptional writing and editing skills and strong graphic layout design skills.
• Excellent communication and organizational skills. The ability to handle multiple deadlines at the same time.
• Proficient in Adobe Creative Suite, and MS Office and have experience coordinating and producing marketing materials using InDesign.
• Strong experience using Customer Relationship Management (CRM) systems.
• Understands the big picture and able to contribute ideas regarding RMW’s marketing strategy, including the firm’s website, social media, and business development efforts.

For consideration, please email your resume and work samples to hr@rmw.com referencing the job title on the email subject. No phone calls, please.

Salary range $70,000 – $80,000/ per year.

RMW is an Equal Opportunity / Affirmative Action Employer.